{"id":96025,"date":"2024-08-01T09:29:20","date_gmt":"2024-08-01T16:29:20","guid":{"rendered":"https:\/\/www.redfin.com\/blog\/?p=96025"},"modified":"2025-07-01T10:03:14","modified_gmt":"2025-07-01T17:03:14","slug":"proof-of-residency-letter-template","status":"publish","type":"post","link":"https:\/\/www.redfin.com\/blog\/proof-of-residency-letter-template\/","title":{"rendered":"What to Include in a Proof of Residency Letter (Template)"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">As a landlord there are a variety of things you can expect a tenant to ask you &#8211; and one of those things is for a proof of residency letter. Tenants may need proof of residency to change their address on their driver\u2019s license, set up utility bills, or even update their voter registration. So, what exactly do you need to include in a proof of residency letter?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">At Redfin, we\u2019re here to help. So whether you\u2019re a landlord <\/span><a href=\"https:\/\/www.redfin.com\/city\/30794\/TX\/Dallas\/houses-for-rent\" data-wpel-link=\"exclude\"><span style=\"font-weight: 400;\">renting your home in Dallas<\/span><\/a><span style=\"font-weight: 400;\"> or a property manager renting <\/span><a href=\"https:\/\/www.apartmentguide.com\/apartments\/Arizona\/Phoenix\/\" data-wpel-link=\"external\" target=\"_blank\" rel=\"external noopener noreferrer\"><span style=\"font-weight: 400;\">apartments in Phoenix<\/span><\/a><span style=\"font-weight: 400;\">, here\u2019s what you need to know about proof of residency letters.<\/span><\/p>\n<figure id=\"attachment_85941\" aria-describedby=\"caption-attachment-85941\" style=\"width: 1200px\" class=\"wp-caption alignnone\"><img fetchpriority=\"high\" decoding=\"async\" class=\"size-full wp-image-85941\" src=\"https:\/\/www.redfin.com\/blog\/wp-content\/uploads\/2023\/08\/Apartment-balcany.jpg\" alt=\"Apartment terrace\" width=\"1200\" height=\"800\" srcset=\"https:\/\/www.redfin.com\/blog\/wp-content\/uploads\/2023\/08\/Apartment-balcany.jpg 1200w, https:\/\/www.redfin.com\/blog\/wp-content\/uploads\/2023\/08\/Apartment-balcany-300x200.jpg 300w, https:\/\/www.redfin.com\/blog\/wp-content\/uploads\/2023\/08\/Apartment-balcany-1024x683.jpg 1024w, https:\/\/www.redfin.com\/blog\/wp-content\/uploads\/2023\/08\/Apartment-balcany-768x512.jpg 768w, https:\/\/www.redfin.com\/blog\/wp-content\/uploads\/2023\/08\/Apartment-balcany-225x150.jpg 225w, https:\/\/www.redfin.com\/blog\/wp-content\/uploads\/2023\/08\/Apartment-balcany-945x630.jpg 945w, https:\/\/www.redfin.com\/blog\/wp-content\/uploads\/2023\/08\/Apartment-balcany-450x300.jpg 450w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><figcaption id=\"caption-attachment-85941\" class=\"wp-caption-text\">Marcus Lindstrom via Getty Images<\/figcaption><\/figure>\n<h2><span style=\"font-weight: 400;\">What is a proof of residency letter?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A proof of residency letter is a sworn statement that confirms that the person named in the letter actually lives at the current address listed. It ensures the contact details they\u2019ve provided match up with your official documents. As a landlord, you\u2019re a reliable source to provide proof that your tenant actually lives at the address.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As a result, the letter you submit is considered a legally binding document. The proof of residency letter confirms the recipient\u2019s address, so your tenant has evidence they live where they say they live.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Why might a tenant need a proof of residency letter?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">While a variety of documents can establish residency, some situations require the individual to provide proof from more than one source. This is why they may need a residency letter along with additional documents.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Possible scenarios where a proof of residency letter is necessary include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Applying for in-state tuition at college<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Going to the Department of Motor Vehicles to update (or get) a driver\u2019s license<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Getting a local library card<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Verifying a child lives at a particular address to go to school in a specific school district<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Establishing a tenant lived at a certain address for a specific period of time<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Applying for a job with any government agencies<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Gaining eligibility for specific insurance programs<\/span><\/li>\n<\/ul>\n<figure id=\"attachment_81114\" aria-describedby=\"caption-attachment-81114\" style=\"width: 1200px\" class=\"wp-caption alignnone\"><img decoding=\"async\" class=\"size-full wp-image-81114\" src=\"https:\/\/www.redfin.com\/blog\/wp-content\/uploads\/2023\/02\/GettyImages-173610235.jpg\" alt=\"Modern townhouses\" width=\"1200\" height=\"828\" srcset=\"https:\/\/www.redfin.com\/blog\/wp-content\/uploads\/2023\/02\/GettyImages-173610235.jpg 1200w, https:\/\/www.redfin.com\/blog\/wp-content\/uploads\/2023\/02\/GettyImages-173610235-300x207.jpg 300w, https:\/\/www.redfin.com\/blog\/wp-content\/uploads\/2023\/02\/GettyImages-173610235-1024x707.jpg 1024w, https:\/\/www.redfin.com\/blog\/wp-content\/uploads\/2023\/02\/GettyImages-173610235-768x530.jpg 768w, https:\/\/www.redfin.com\/blog\/wp-content\/uploads\/2023\/02\/GettyImages-173610235-217x150.jpg 217w, https:\/\/www.redfin.com\/blog\/wp-content\/uploads\/2023\/02\/GettyImages-173610235-913x630.jpg 913w, https:\/\/www.redfin.com\/blog\/wp-content\/uploads\/2023\/02\/GettyImages-173610235-435x300.jpg 435w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><figcaption id=\"caption-attachment-81114\" class=\"wp-caption-text\">AnthonyRosenberg via Getty Images<\/figcaption><\/figure>\n<h2><span style=\"font-weight: 400;\">Proof of residency letter template<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">To make it quick and easy to generate a residency letter for your tenants, this proof of residency template can help.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Today\u2019s date<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The name and address of the party requesting the residency letter<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Dear ____________,<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This letter is to confirm that [Tenant\u2019s legal name] resides within the property located at [Complete address information]. [Tenant\u2019s name] has been a tenant at this property since [Start date of lease], and their current lease expires on [Date].<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you have any questions, please do not hesitate to contact me.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">[Your actual signature]<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your Name<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Job title<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your contact information<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Past proof of residency letter template<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">For tenants who lived in your rental property previously, but need to establish proof of residency during that time frame, you\u2019d use a slightly different template.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Today\u2019s date<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The name and address of the party requesting the residency letter<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Dear ____________,<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This letter is to confirm that [Tenant\u2019s full legal name] lived within the property located at [Complete address information] from [Start date] to [End date].<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you have any questions, please do not hesitate to contact me.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Sincerely,<\/span><\/p>\n<p><span style=\"font-weight: 400;\">[Your actual signature]<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your Name<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Job Title<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your contact information<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-87601\" src=\"https:\/\/www.redfin.com\/blog\/wp-content\/uploads\/2015\/07\/GettyImages-1173098478.jpg\" alt=\"belongings in a house\" width=\"1200\" height=\"800\" srcset=\"https:\/\/www.redfin.com\/blog\/wp-content\/uploads\/2015\/07\/GettyImages-1173098478.jpg 1200w, https:\/\/www.redfin.com\/blog\/wp-content\/uploads\/2015\/07\/GettyImages-1173098478-300x200.jpg 300w, https:\/\/www.redfin.com\/blog\/wp-content\/uploads\/2015\/07\/GettyImages-1173098478-1024x683.jpg 1024w, https:\/\/www.redfin.com\/blog\/wp-content\/uploads\/2015\/07\/GettyImages-1173098478-768x512.jpg 768w, https:\/\/www.redfin.com\/blog\/wp-content\/uploads\/2015\/07\/GettyImages-1173098478-225x150.jpg 225w, https:\/\/www.redfin.com\/blog\/wp-content\/uploads\/2015\/07\/GettyImages-1173098478-945x630.jpg 945w, https:\/\/www.redfin.com\/blog\/wp-content\/uploads\/2015\/07\/GettyImages-1173098478-450x300.jpg 450w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/p>\n<h2><span style=\"font-weight: 400;\">Do you need to get the letter notarized?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">While it\u2019s not required to have a notary public stamp a letter to prove residency, it often helps make the document more official. Many landlords will opt to get notary proof for their residency letters, especially if they know the tenant is using the document as a cover letter for other documents that establish proof of address.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Other options for proof of residency<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Oftentimes, your tenant will need more than one piece of proof to establish residency. They\u2019ll likely use your letter in addition to other documents that feature their mailing address.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If your tenant ever asks you what other documents establish residency, options include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A valid driver\u2019s license<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Utility bill<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A piece of mail sent to your current address<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/www.redfin.com\/guides\/difference-between-lease-and-rent-agreement\" data-wpel-link=\"exclude\"><span style=\"font-weight: 400;\">Lease agreement<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Voter registration card<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Bank statements<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Credit card bill<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">Proof of residency letter vs. landlord reference letter<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A proof of residency letter is different from a landlord reference letter. A landlord reference letter is a letter written by a property owner or manager that attests to the good character of the tenant. Reference letters are often used for former tenants looking to rent in a new location.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A landlord reference letter may help convince a future landlord that this tenant would be a good choice. It may lead to follow-up questions from the potential landlord related to how well the tenant paid monthly rent, among other key points, that make a tenant a good renter.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A proof of residency letter only confirms that the person named in the letter actually lives at the address listed, or was a resident within a specified period.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While both documents serve different purposes, they can complement each other in various situations. Proof of residency letters primarily focus on verifying an individual\u2019s address history. They may be requested for purposes like obtaining a driver\u2019s license, enrolling in school, or applying for government benefits. It essentially confirms a person\u2019s physical presence at a specific location.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">What should you include in a proof of residency letter template?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Since a proof of residency letter is an official testimony, it should be professional. Use a business letter format, which means you should make your residency letter clean and short. You want to get to the point as quickly as possible in a residency letter.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The necessary information your proof of residency letter should include is:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your name, address, and contact information<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Date<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Name and full address of the person\/organization making the residency claim<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Complete address of the rental property<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Legal name of the person whose residency is in question<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The timeframe the individual lived in the rental property (the lease term), or whether they\u2019re a current resident<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your signature<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">You can consider adding a witness signature by the current tenant or having the document notarized. Both add an extra layer of professionalism to the letter.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Offering a residence letter makes you a better landlord<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Providing a proof of residency letter for your tenants is an easy way to be a good landlord. This supplemental evidence can make a big difference for your tenants, and as long as you\u2019ve got a template ready to go, generating a proof of residency letter takes barely any time at all. Keeping tenant-landlord relationships strong isn\u2019t always easy, and this is one way to keep things going smoothly between the two of you.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>A proof of residency letter offers evidence that a tenant lived or lives at an address. Find out what to include in this document as a landlord.<\/p>\n","protected":false},"author":537,"featured_media":85941,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"default","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[34343],"tags":[34458,34683],"coauthors":[33440],"class_list":["post-96025","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-renting-a-home","tag-apartment-faqs-and-tips","tag-landlord"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.7 (Yoast SEO v27.9) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>What to Include in a Proof of Residency Letter (Template) | Redfin<\/title>\n<meta name=\"description\" content=\"A proof of residency letter offers evidence that a tenant lived or lives at an address. 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